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BBQ and Delegation

Your perfect barbecue goes something like this:

  • You create the perfect guest list (people you enjoy hanging out with and who get along well with each other)
  • Each guest takes on the responsibility of making a different dish (something they’re good at making!)
  • On the day of the event, everyone enjoys a delicious spread of food and each other’s company.
  • Even if it rains or someone spills the potato salad, you’ll still have the makings of an excellent get together.

Of course, not every BBQ turns out this way. You might encounter drama between guests, or you may end up with seven different desserts, but no potato chips or veggie tray. The trick is knowing your guests’ personalities, knowing their strengths, and delegating effectively.

You can probably already draw parallels between the perfect BBQ and delegating to a work team, but let you give me my take on it:

When you’re leading a team, it’s difficult (and frankly inadvisable) to do everything yourself. If you tried to cook everything for a twenty-person barbecue, you’d end up pulling out your hair and not having much fun.

At work, the stakes are higher. If you’re working on a project, you’ll have deadlines to meet, stakeholders to please, and a team to attend to. Instead of taking on the bulk of the work yourself, TRUST that your team is capable enough to shoulder some of the burden.

Not only will delegating tasks to others lighten your load, it will help your team members feel like they are important parts of the work (just like the people at your BBQ who are providing the watermelon or deviled eggs).

Furthermore, delegating adds diversity of thought.

Your team members will inevitably do things a little differently than what you might have done on your own, and THAT’S OKAY. It’s great to work with a diverse set of ideas—that’s what drives innovation. Just like the person who brings a unique dish (grilled asparagus and ricotta pizza, anyone?), you will find creative new ideas through your team that you might not have found on your own.

Just make sure everyone is well-suited to their tasks.

In the workplace, certain people will love crunching numbers and digging into strategy. Others will love idea-generation. Still others will take pleasure in the artist elements of a project.

The better you know your team members, the better you can assign tasks. Just like you know Bill makes delectable beer-battered chicken, but you wouldn’t trust him to know merengue from tapioca pudding, so too should you understand the strengths and weaknesses of your team.

Don’t forget to make things fun.

One of the keys to successful delegation is making sure people are working well together, connecting, and facing any issues with a positive attitude and a problem-solving mentality. Day-to-day work doesn’t have to be a grind. If everyone is well-suited to their tasks and the team is keeping an affable, open line of communication between one another, the work can actually be (gasp!) fun.

You can also amp up the fun factor by hosting lunch-and-learn meetings, creating light-hearted challenges, raising money for a cause, or going on the occasional team outing. Though these may seem like frivolous activities to some, they are actually great ways to help your team members connect with one another, build a sense of camaraderie, and help YOU better understand what makes the people on your team tick. Having a deep understanding of your team members is crucial to effective delegation.

 

So, make a plan, start delegating, and get ready to fire up that grill!

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM

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4 Ways to Delegate Effectively

When done properly, delegation is a win-win. You end up saving time, and the person you’ve passed work onto feels valued for their unique skills. Why is it, then, that more people swamped with work don’t delegate?

One big reason is that Delegation Takes Up-Front Work

Many leaders find it takes time and effort just to bring others up to speed. Leaders might also feel like they need to supervise for a while to make sure things are done properly. With all this effort, it seems easier to just do the job yourself. But not so fast! Delegation can pay off in the long run if properly executed.

At first, you’ll need to work harder and longer when you’re preparing to delegate tasks. There will be meetings, training, negotiations, and the inevitable hiccup. But if you take the necessary time to delegate in a meaningful way, you’ll end up saving far more time and energy over time.

How? Follow these four guidelines:

Know Your Team

Know the people who work alongside you. Don’t just learn their names or where they went to school; familiarize yourself with their interests, talents, and experiences. When it comes time to delegate, you won’t have to guess who is best suited for the job. You’ll have an acute understanding of your team and their abilities.

Knowing that your assignments are in good hands will take much of the stress off your plate. Take a step back, resist the urge to look over your team members’ shoulders, and trust that they have the capabilities to successfully execute tasks. BONUS:  your team will appreciate your trust in them and will be more motivated to problem-solve and create solutions on their own.

Plan Well

If you’re delegating to a group of people, you’ll need to hold a meeting or two beforehand to help build unity within the group. They’ll go off and tackle bits of the greater project, sure, but it helps them to know how their contribution functions within the whole. It also helps you stay mentally organized as you’re the one keeping track of all the loose ends.

Which leads to…

Check In

While you should trust your team to perform well, it is necessary to check-in every once in a while to make sure everything is running smoothly and no one is struggling with a particular assignment. Keep it friendly, and be open to feedback. Your team may have great ideas to contribute and it’s worth it to take the time to listen.

If you’re worried that it may be too hard to ensure that your standards are being implemented by those you’ve delegated work to, fear not, but be sure to…

Have Clear Deadlines, Goals, and Expectations From The Get Go

And be specific about them. It’s better to over-prepare in the beginning and be able to ease off as your team gets up to speed than it is to go into a project unorganized and be forced to pull people off projects.

Remember: a strong vision, clearly stated, is a powerful tool. Be transparent and communicate your expectations with everyone involved. Make sure your entire team is on the same page and is working toward the same goals and mile markers.

 

If done correctly, delegation can pay dividends. Get to know your team’s strengths, assign clear tasks, and be sure to check in on a regular basis. Effective delegation can set you free to perform other crucial leadership duties.

Questions about delegation? Feel free to contact me today.

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM

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