Skip to content

UXL Blog

Creating Successful Leaders

Tag Archives: margaret smith career coach

8 Methods for Increasing Productivity

We all get the occasional “blahs” where we don’t feel like doing much of anything. This feeling has been exacerbated for many of us lately because of “pandemic burnout.” We might have trouble feeling enthusiastic or energetic, or we might get more easily discouraged or distracted. For some, it’s been difficult to keep a positive frame of mind or outlook.

And, the thing is, many of us WANT to be productive. We don’t enjoy feeling like we’re in a slump or that the days are long, yet unproductive.

So, how can we combat our listlessness, change our mindsets, and increase productivity? Everyone is different, of course, but I suggest trying one or more of the following approaches to improve your daily productivity.

1. Take Care of Yourself

I’m starting with a tip that may seem obvious, but to me, it is by far the most important. If you’re not getting enough sleep, eating well, or exercising regularly, your mental health and emotional health will suffer right alongside your physical health. There is a strong link between these health factors and personal wellbeing and, frankly, it’s nearly impossible to perform at your peak if you’re feeling unhealthy or mentally unwell. Take care of yourself! Do it for you, do it to help your productivity (and, in turn, feel better about yourself and your achievements!)

2. Tackle Difficult Projects at Your “Peak Time”

Everyone has peak times throughout the time—times when you function best, your mind is clearest, and you’re feeling mentally nimble (See Daniel Pink’s book “When” for more). For some people, that’s the morning (perhaps right after you awaken, or after you’ve had that first cup of coffee). For other people, that might be later in the day or even at night. Take note of your peak time(s) and set aside time to tackle difficult tasks for that timeframe. If you’re a morning person, for instance, it’s better to ignore your emails for a while (they can be answered when you’re not at your peak) in favor of more complex projects.

3. Do NOT Multitask

Have you heard this one before? That’s because it’s absolutely true! You won’t do your best work, and you’ll likely feel more scattered, if you try to field multiple projects or tasks at the same time. Don’t do it! Pick one assignment and put all your attention on that one thing.

4. Block Your Time

Time blocking is a method of setting aside chunks of time throughout the day to work on specific tasks, or a group of related tasks. You might, for example, set aside an hour from 9 a.m. to 10 a.m. to type up a particular report. Or, you might set aside a half-hour from 1:30 to 2:00 to prep for a meeting. Putting a frame around an assignment is like making yourself a little promise: “I will focus on this one particular task from X time to Y time, and do nothing else.”

Keep in mind, you may need to adjust your time slots as the day progresses, but do your best to stick to them! Don’t overschedule yourself. Instead of blocking tasks back-to-back, be sure to schedule in some buffer time, just in case you need to reschedule. And don’t forget to take breaks!

5. Set Timers

An alternative to time blocking is setting a timer when you begin working on a particular project. See what you can get done in, say, 45 minutes. Ready, go!

Setting a timer gives you some incentive to plunge in and JUST WORK. It doesn’t matter how you approach your work or how perfect it is on the first go-around; the important thing is to forge ahead and do it.

6. Set Healthy Boundaries

What’s the one thing that derails you on a given day? For many people, it’s emails.

We see an email pop up from an important co-worker, client, or supervisor, and we automatically want to look at it and reply. I encourage you to be less reactive with your emails and more proactive. When emails control you, they also control your day. Instead of hovering over your inbox, do your best to only check it at designated times (3-4 times per day, if you can!). That way, you can maintain your focus and work on projects at hand, instead of being derailed by “the latest thing.”

7. Manage Meetings and Phone Calls

Like emails, it’s a good idea to only participate in meetings and phone calls that are scheduled in advance. If someone would like to talk with you, they can get on your calendar. Unless something is a true emergency (which, unless you’re a surgeon, this is rarely the case!), they can wait. If you are coerced into participating in a last-minute meeting, be sure to express how you feel. For example: “I can make an exception today and participate, but typically I prefer at least a day or two notice for meetings. I know you didn’t realize this, so I thought I’d let you know my policy. I appreciate it!”

8. Step Away

When you need to, take a break. Step away from your desk, stretch, exercise, eat a healthy snack—whatever it takes to rest and rejuvenate. Some workplaces even encourage naps when you’re feeling dead tired. If you’re working from home (as many people are these days), there’s no harm in stepping away for a power nap. As long as you can bounce back and continue your work, a nap can actually be quite beneficial.

If you’re hoping to increase your productivity, there are many methods and approaches you could try. Sample a few, and see what works for you. Here’s to a better week, month, and year ahead!

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS® DISCOVERY (AND DEEPER DISCOVERY) LICENSED PRACTITIONER, AND FOUNDER OF UXL. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. 
CHECK OUT MARGARET’S ONLINE LEADERSHIP COURSE. 

Tags: , , , , , ,

A while back, I introduced my “5 P’s of Courage,” which are: Prepare, Pep Talk, Power Pose, Project Energy, and Plan B. If you’d like an explanation about all five, read this article. Otherwise, I’m going to focus on the first of the five P’s: Prepare.

It is difficult to overemphasize the importance of preparation. Whether you’re planning for a job interview, thinking about going on a long hike, or creeping up on your annual review, preparation is key. Though some of us are lucky, luck “favors the prepared.” If you practice and plan long enough, you don’t need luck on your side at all. Even if things don’t go perfectly, you’ll be prepared enough to muddle through.

Preparation is an essential career skill—perhaps one of the most important there is. With enough foresight and planning, you can do just about anything! You can pull off a successful speaking engagement in front of 250 people. You can nail your team meeting. You can earn a raise or promotion. You can tactfully field a difficult conversation.

Preparation isn’t always easy. It takes time (e.g. putting together notecards or a PowerPoint presentation) and practice (standing in front of a mirror and going over what you’re going to say). You might have to engage the help of others, or you may have to do a bit of research. However, your preparation has the potential to pay dividends.

Aside from readying yourself to face a particular situation, preparation also has a fortune side effect: it gives you a boost of courage. If you know you’re prepared and know your stuff, you’ll inevitably feel more confident than if you were unprepared or underprepared. Not only that, you’re less likely to be ruffled if someone throws a curveball at you or something goes wrong. It’s your secret weapon when it comes to acting and feeling more confident.

In short: it pays to prepare. Why lean on luck when you can make your own?

Looking for a job change? Or, hoping to accelerate your current career? Check out the career resources (both FREE and paid) on my website!

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS® DISCOVERY (AND DEEPER DISCOVERY) LICENSED PRACTITIONER, AND FOUNDER OF UXL. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. 
CHECK OUT MARGARET’S ONLINE LEADERSHIP COURSE. 

Tags: , , , , ,

tea cup and blanket

Many of us live packed-to-the-gills lives. We bustle around to work, soccer practice, meetings, and doctor appointments. We do our best to keep our homes clean and our appliances in working order while trying to juggle careers and families. On average, Americans are 400% more productive today than they were in 1950…and our salaries are not keeping pace.

Amid all the hustle and bustle, it’s important to squeeze one more thing into your schedule: “Do Nothing” Time.

If scheduling in swaths of free time sounds radical or even absurd, hear me out. Those periods between your commitments—the times when you allow yourself to simple sit and think and be—are incredibly important for creativity and future productivity. These are times when you can let your mind wander to wherever it wants to go. You are free to recuperate from the constant barrage of activities and de-stress.

If sitting around doing nothing seems uncomfortable or awkward at first, that’s okay! If you’re used to constant activity, it can be a little strange to suddenly step away from it all. To transition into your “do nothing” time, you may want to start slowly. Find a quiet spot and jot down your thoughts in a notebook. Go on a walk and take in your surroundings. As long as you’re not bombarding yourself with media (phones on airplane mode!), that’s a good start.

If you’re still not convinced that “do nothing” time can help generate creativity or replenish your tank, look no further than some of the greatest thinker and inventors in the past century: Albert Einstein and Steve Jobs. Both of these highly influential, bright men were adamant about creating down time for themselves. Einstein enjoyed riding his bicycle through the countryside, and many of his most profound thoughts happened while perched on the seat of a bike. He simply needed the time and space to let his mind meander to wherever it wanted to go.

Next time you pull up your calendar, commit to scheduling in a little “do nothing” time. You might choose to pencil in a little time each morning, or a few hour-long chunks during the week. Even a half-hour is good start. By taking the time to simply be, you are not only giving yourself a gift, but also aiding your future productivity and creativity. In the end, you’re really not doing “nothing.” You’re investing in the future.

Looking for a job change? Or, hoping to accelerate your current career? Check out the career resources (both FREE and paid) on my website!

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS® DISCOVERY (AND DEEPER DISCOVERY) LICENSED PRACTITIONER, AND FOUNDER OF UXL. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. 
CHECK OUT MARGARET’S ONLINE LEADERSHIP COURSE. 

Tags: , , , , ,

%d bloggers like this: