Category Archives: Communication
September 20, 2017 4 Ways to Delegate More Effectively
When done properly, delegation is a win-win. You end up saving time, and the person you’ve passed work onto feels valued for their unique skills. Why is it, then, that more people swamped with work don’t delegate?
One big reason is that Delegation Takes Up-Front Work
Many leaders find it takes time and effort just to bring others up to speed. Leaders might also feel like they need to supervise for a while to make sure things are done properly. With all this effort, it seems easier to just do the job yourself. But not so fast! Delegation can pay off in the long run if properly executed.
At first, you’ll need to work harder and longer when you’re preparing to delegate tasks. There will be meetings, training, negotiations, and the inevitable hiccup. But if you take the necessary time to delegate in a meaningful way, you’ll end up saving far more time and energy over time.
How? Follow these four guidelines:
Know Your Team
Know the people who work alongside you. Don’t just learn their names or where they went to school; familiarize yourself with their interests, talents, and experiences. When it comes time to delegate, you won’t have to guess who is best suited for the job. You’ll have an acute understanding of your team and their abilities.
Knowing that your assignments are in good hands will take much of the stress off your plate. Take a step back, resist the urge to look over your team members’ shoulders, and trust that they have the capabilities to successfully execute tasks. BONUS: your team will appreciate your trust in them and will be more motivated to problem-solve and create solutions on their own.
Plan Well
If you’re delegating to a group of people, you’ll need to hold a meeting or two beforehand to help build unity within the group. They’ll go off and tackle bits of the greater project, sure, but it helps them to know how their contribution functions within the whole. It also helps you stay mentally organized as you’re the one keeping track of all the loose ends.
Which leads to…
Check In
While you should trust your team to perform well, it is necessary to check-in every once in a while to make sure everything is running smoothly and no one is struggling with a particular assignment. Keep it friendly, and be open to feedback. Your team may have great ideas to contribute and it’s worth it to take the time to listen.
If you’re worried that it may be too hard to ensure that your standards are being implemented by those you’ve delegated work to, fear not, but be sure to…
Have Clear Deadlines, Goals, and Expectations From The Get Go
And be specific about them. It’s better to over-prepare in the beginning and be able to ease off as your team gets up to speed than it is to go into a project unorganized and be forced to pull people off projects.
Remember: a strong vision, clearly stated, is a powerful tool. Be transparent and communicate your expectations with everyone involved. Make sure your entire team is on the same page and is working toward the same goals and mile markers.
If done correctly, delegation can pay dividends. Get to know your team’s strengths, assign clear tasks, and be sure to check in on a regular basis. Effective delegation can set you free to perform other crucial leadership duties.
Questions about delegation? Feel free to contact me today.
MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM
Tags: benefits of delegation, Better delegation, better leadership, know your team, leadership and delegation, leadership skills, margaret smith leadership, Minneapolis career coaching, smart delegation, trust your team
- 1 comment
- Posted under Advice from a Life Coach, Communication, Leadership
September 13, 2017 BANISH self-doubt in five steps [infographic]
Banish your self-doubt! Here’s how…
We’re mixing things up today and posting an Infographic on the UXL blog. Enjoy! (Text posted below for those who can’t read it).
- Pay attention: Recognize when you’re thinking negative thoughts or telling yourself, “I can’t.” Do certain situations prompt more self-doubt than others?
- Talk back: Though it may sound crazy, start talking back to your self-doubt! For instance, if you catch yourself thinking, “No one wants to listen to my ideas,” counter with “Yes, they do. My ideas are valuable and people are interested in what I have to say.”
- Use a Power Pose: Keeping your shoulders back and your head held high has a positive psychological effect and can actually boost your confidence.
- Do Your Research: Going into a scary situation with a little preparation can make a huge difference. Be sure to anticipate questions others might ask and practice answering them.
- Challenge Yourself: The way to achieve growth is to constantly challenge yourself. Once you overcome doubt in one area, move on to another!
MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM
Tags: banish negativity, banish self-doubt, build confidence, business coach Margaret Smith, career coach Minneapolis, challenge yourself, leadership coach Margaret Smith, Margaret Smith life coach, pay attention to negative thoughts, power pose, self-doubt struggles
August 16, 2017 How are MN State Fair animals like your perfect work team?
The Minnesota State Fair begins in just over a week, so I thought I would continue my blogging theme with a fun post about how state fair animals are like the perfect work team. I know, comparing barn animals to people seems like a stretch, but bear with me! The MN State Fair animals are teeming with their own personalities and purposes. They are as diverse as the people who love and care for them. If you’ve ever walked through the chicken barn, you’ll know what I mean! Such variety, even among members of the same species.
Here are 6 distinct personalities that you’ll find in the state fair barns, as well as in a well-balanced work team:
The workhorses
These are the people who dive headlong into their projects with fervent dedication. They may not dwell on logistics or alternative routes—they just do. These go-getters can be compared to people who lead with red energy on the Insights Discovery wheel (for more on the Insights system, click HERE). They forge ahead fearlessly and set an example of “go get ‘em” leadership for others to follow.
The loyal ones
Many pets are fiercely loyal to their owners. They would do anything to protect them and keep them out of harm’s way. Loyalty is one of the ten attributes of an excellent leader (as you’ll find in my book, The Ten-Minute Leadership Challenge) because it is a necessary trait for those who want to succeed within an organization. Loyalty doesn’t mean that people can’t challenge ideas or systems—it does mean that they’re dedicated to their company and will do whatever they can to help it succeed (including challenging faulty aspects of it).
The social ones
We’ve all seen animals who absolutely revel in attention. They just want to be part of a pack—whether among people or their fellow species. In the same way, your extroverted team members thrive when they’re closely collaborating with others. If you want them to be productive, don’t force them to work alone! They’ll do much better (and be happier) if they’re able to bounce ideas off of others and talk things out.
The thinkers
Some animals are quiet and pensive. They take in the world with their silent observations and surprise us when they flawlessly navigate an obstacle course or solve a puzzle. A good team is comprised of at least a few analytical types. These people are data-driven and like to thoroughly think through issues before acting.
The ones that make a squawk
It’s okay to have squeaky wheels on your team. These are the ones who will keep things honest and be the voice of others who are too afraid to speak up. These vocal individuals may even identify problems that could affect your customers or clients, which is always great to catch before anything goes wrong “in the field.” There is a fine line, however, between articulating thoughts and opinions and complaining. As long as the “squawkers” don’t cross the line into griping and grumbling, it’s useful to recognize their opinions and address them.
The givers
Many animals take care of us. They give us milk, wool, eggs or just plain camaraderie. In the same way, there are those in the workplace who are advocates for others. They make sure everyone’s voice is heard and that others are treated with respect. It’s great to have these empathetic personas on your work team. They foster an atmosphere of inclusivity that is often lacking in the workplace.
With a little imagination, we can draw comparisons between the animals of the state fair and your perfect work team! Do you have a good balance of workhorses, loyal ones, collaborators, thinkers, squawkers, and givers?
MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM
Tags: diverse work team, diversity at work, insights discovery diversity, lessons from state fair animals, margaret smith career coach, Minneapolis career coaching, perfect work team, st. paul career coach, st. paul state fair, state fair animals work
- Leave a comment
- Posted under Communication, Organization, Teamwork
UXL Blog 