August 29, 2018 7 Innovative Ways to Get Things Done
David Allen has influenced people all over the world with his best-selling book, Getting Things Done. What can we learn from his methods? I’ve highlighted seven key lessons for increasing productivity, each and every day:
1. Focus on your workspace
Where you work is important. Set up your workspace so that it is your “cockpit of control.” That means everything is intentionally organized and you have efficient, instant access to information or tools you need.
2. Don’t multi-task
Focus on one task at a time and give it your full attention. Multi-tasking ultimately slows you down because your attention will be disjointed and you may not complete tasks to the best of your ability.
3. Cut down on distractions with a Thought Bucket
When you’re working on a specific task and something else comes to mind, jot it down in your “Thought Bucket.” That way, you won’t lose your thought and it’s less likely to control your mind. Every week, take a look at your notes in the Thought Bucket. Remove unimportant items, complete 2-minute tasks, and plot out appointments/deadlines in your calendar.
4. Break down goals
If you’re staring down a big-picture goal, it may seem intimidating (and you may turn and run the other way!). Instead, break down your goals into bite-sized pieces and tackle those pieces one at a time. The most urgent step on the project list goes to the Next Action list.
5. Pay attention to time-sensitive items
Allen suggests keeping track of time-sensitive tasks in something called the Tickler File. Use this file to set reminders for deadlines that are coming up within the next 31 days and also 12 months into the future.
6. Keep a Someday/Maybe list
Dare to dream. If you have ideas for projects you’d like to tackle or initiatives you’d like to start in the future, keep track of them on your Someday/Maybe list.
7. Regularly update your information
Allen suggests reviewing and updating all lists weekly. In his view, daily to-do lists are inefficient because of their warped view of time. Weekly lists help you think “bigger picture,” but do not overwhelm.
How about you? Are you a list-maker? How do you organize your day/week/quarter/year? Do you tend to multi-task or lend your focus to one task at a time? If you’re finding that your current system isn’t working, you may want to give David Allen’s a try!
MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM
Tags: business coach Margaret Smith, get stuff done, innovative productivity, Margaret Smith life coach, Margaret Smith Twin Cities, productivity at work, productivity tips
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- Posted under Advice from a Life Coach, Changing Your Life, Goals, Thrive at Work
August 22, 2018 4 Steps to Take TODAY to Aid Your Job Hunt
If you’ve been feeling discontent in your current role and are thinking about seeking a new one, NOW is the time to get started. Don’t wait until you’ve had it “up to here” with your current job and are feeling desperate to get the heck out of there. Instead, take a few simple steps to prepare for a potential upcoming job hunt. Your future self will thank you!
1. List Your Accomplishments
Spend some quiet time reflecting on what you’ve accomplished in the past year or two. Are you able to quantify any of your achievements? For example:
- I helped reach XX% more customers through a new marketing initiative
- I helped save the company $XX through the implementation of new technologies
- I led XX people in a team project.
If you’re not able to quantify an achievement, are you able to describe it in a sentence or two? Have you won any awards or gained any recognition that might impress future employers? Make a list of everything you’ve accomplished.
2. Update Your Stuff
It’s time to take a peek at the ol’ resume and make sure it’s up-to-date. Additionally, make sure your resume reflects the skills that will be required in your potential future job. If a chronological resume doesn’t quite capture your relevant skill set, try creating a functional resume, which highlights skills/abilities instead of listing your jobs chronologically.
While you’re at it, update your LinkedIn profile as well!
3. Focus on Your Connections
- Start writing out a list of anyone and everyone who may be a valuable connection or reference when you begin your job hunt. It’s helpful to use a spreadsheet program, such as Microsoft Excel.
- After you’ve made a list of at least 10-20 people, find their contact information and add it to your spreadsheet.
- Then, order your contacts from “most likely to be an asset” to “least likely.”
- Finally, make notes about whether or not you regularly keep in touch with each person. If you do not, jot down a plan for how and when you’ll revitalize your connection with that person.
- Start networking and reconnecting! I can’t emphasize enough how important personal connections can be in a job hunt.
4. Search for Skills Gaps
If you’re thinking about pursuing a role that it significantly different from what you’re currently doing, take some time to identify any skills gaps you may have. What are 10 key skills required for you dream job? Which skills do you already have? Which could use a boost?
If you’ve identified some major skills gaps, consider enrolling in a certification course, a continuing education program, or conducting an informational interview with someone who works in the position you’re pursuing.
Even if you’re not quite ready to start your job search in earnest, you can take several small steps to get started. Today, I challenge you to reflect on your accomplishments, update at least a few items in your resume, start listing out your valuable connections, and identify your skills gaps. Even if you only have half an hour, you can at least get started on your path to a new job. It’s time to invest in YOU.
MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM
Tags: 4 steps for job search, find your next job, get started job hunt, get started job search, Job Hunt Advice, job search prep, Margaret Smith business coach, margaret smith career coach, new job hunt, tips for job hunting
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- Posted under Goals, Job Search
August 15, 2018 What IS a Functional Resume? And When Do You Use It?
By now, you’re probably very familiar with the way a traditional resume is set up: Your personal information, education, and skills summary is followed by a chronological list of the jobs you’ve had (or the recent jobs you’ve had, depending on the extent of your work history). Under each job description you may also list some key achievements.
Okay, great. This type of resume works perfectly fine in most circumstances. But what if you’re hoping to pursue a job in an entirely different field? The chronological layout may not serve you well. In fact, it will likely bury the relevant skills that you’d like to highlight.
The solution? Try putting together a functional resume.
A functional resume highlights your relevant experience instead of your job history. It lists specific attributes that you possess (which are directly related to the job for which you’re applying) and gives examples of how you exemplified/built those attributes through your work.
1. Start with a personal statement.
This brief statement will summarize your relevant experience and the background you possess that makes you qualified to work in your dream job field.
2. Then, list 5-6 professional attributes (which, again, relate to your coveted job).
3. From there, list four statements that highlight your personal skills. Under each statement, explain how your work experience has exemplified or developed those skills.
4. Lastly, list your three most recent jobs and employers.
This section serves as proof that you’re not just making up your workplace experiences—you have an actual, concrete job history.
What the functional resume does is bring your relevant skills to the forefront. If, for instance, you’re a high school teacher who is looking to get into project management, you may want to highlight times when you’ve led teams, resolved conflicts, or put forth innovative initiatives.
When you’re putting together your functional resume, you may also discover that there are certain crucial areas where you lack sufficient experience. If that’s the case, start thinking about ways to close those skills gaps (perhaps through online classes, an internship, or a certification course).
If you’re looking to make a significant job change, you don’t have to tether yourself to a traditional, chronological resume. You DO have a host of useful skills and experiences; it’s just a matter of shining a spotlight on them.
MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS®DISCOVERY LICENSED PRACTITIONER, FOUNDER OF UXL, AND CO-FOUNDER OF THE TAG TEAM. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. YOU CAN VISIT HER WEBSITE AT WWW.YOUEXCELNOW.COM
Tags: career coach Margaret Smith, Margaret Smith minneapolis, Margaret Smith Twin Cities, nontraditional resume, unconventional resume, using a functional resume, what is a functional resume
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- Posted under Transitions
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