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Category Archives: Advice from a Life Coach

We’ve all been there. There’s a deadline looming ahead of us, or a work project that we really need to start…but we log into social media instead and start scrolling. Or we check the news. Or we get distracted by daily life (the laundry needs to be done, the kids have school and sports, the dog needs a vet appointment), which can derail us even more.

With so many things vying for our attention—both entertainment and little tasks—how can we boost our focus and get the things done at the TOP of our to-do lists? How can we practice better time management and boost overall productivity?

Here are five ways…

Opt for Airplane Mode

If social media or online browsing is your weakness, try to do whatever work you can in airplane mode (yes, your laptop has this function too). This will give you a measure of control over mindless scrolling and help you to solely focus on the task at hand.

Set a Timer

An excellent productivity method is to use timers to do “work sprints.” Set the timer for a short amount of time (say, half an hour or even twenty minutes) and focus on ONE task until the timer beeps. Do not multitask or stray from what you’re doing. These short bursts of concentrated work can help you stay focused and productive.

Prioritize Tasks

Make a to-do list and prioritize the tasks based on their importance and deadline. Start with the most critical tasks first and work your way down the list. By focusing on the most important tasks, you can ensure your time is spent efficiently and effectively.

Eliminate Distractions

Identify potential distractions in your environment and take steps to eliminate or minimize them. This could involve turning off notifications on your phone, closing unnecessary tabs on your computer, or finding a quiet workspace where you can concentrate without interruptions. If you’re working at home, it’s a good idea to go into a room and close the door to separate yourself from the rest of the house (and all the housework that’s waiting for you!). This sends the signal to yourself (and anyone else at home) that it’s work time, and you’re about to dig in.

Take Breaks

While it may seem counterintuitive, taking regular breaks can actually improve your productivity. Research has shown that short breaks during work can help recharge your brain and prevent burnout. So, get up and stretch, practice a little yoga, take a walk, or enjoy a cup of tea—whatever will help you relax and detach for a few minutes. Then, once you’re feeling refreshed, you can tackle your work with renewed energy.

Bonus Tip: Use the Pomodoro Technique

This technique is another effective method for managing time and boosting productivity. This technique involves breaking your work into intervals called “pomodoros,” typically 25 minutes long, with short breaks in between. After completing a set number of pomodoros, you can take a longer break. This method helps you maintain focus and prevents burnout by providing regular breaks.

By implementing these strategies and making them a part of your daily routine, you can improve your time management skills and increase your overall productivity. Remember, it may take some trial and error to find the methods that work best for you, so don’t be afraid to experiment and adjust as needed. Good luck on your productivity journey!

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS® DISCOVERY (AND DEEPER DISCOVERY) LICENSED PRACTITIONER, AND FOUNDER OF UXL. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. 
CHECK OUT MARGARET’S ONLINE LEADERSHIP COURSE. 

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Over the years, workplaces have undergone significant changes. As technology, society’s wants/needs, and preferences or styles change, so does the business landscape. And as the workplace changes, so do people’s roles, responsibilities, and expectations. If you’ve had a sixty-year career, it’s possible you began your profession with a typewriter, hand-delivered memos, and in-person meetings and then, in the 1990s and ‘00s, had to shift to typing on a computer and tele-conferencing. After that, you may have had to shift again to working remotely, communicating through email and Slack, and meeting over Zoom. And that’s just one small example of all the changes the workplace has undergone.

With businesses always on the move, the workforce has had to be highly adaptive and agile. Employees have had to modify the way they communicate, problem solve, and process information. In some cases, they have to undergo additional training to prepare for new technology, new roles, or new operations. It can all be overwhelming and exhausting.

How can you stay on top of your game and stay agile in an ever-changing environment? Here are a few tips:

Embrace change.

The first step to staying agile is to accept that change is an inevitable part of any organization. Instead of resisting it, embrace it as an opportunity to learn and grow. Be open to new ideas, new technologies, and new ways of doing things. If change is going to happen anyway, it’s best to roll with the punches and be willing to learn and grow.

Stay informed.

To navigate change successfully, you need to stay informed about what’s happening within your organization and your industry. Attend conferences, read industry publications, and network with your colleagues. If your workplace offers any relevant training, be sure to sign up if you can (or request additional training if it isn’t offered). This will help you stay up-to-date on the latest trends and best practices.

Be proactive.

Don’t wait until change happens to start adapting. Anticipate change and take preemptive steps to prepare for it. Identify potential challenges, develop contingency plans, and seek out additional classes or resources to help you stay ahead of the curve.

Collaborate.

Change affects everyone in an organization, so it’s important to collaborate with your colleagues to ensure a smooth transition. Work together to identify potential solutions, share information and best practices, and provide support to one another. Having a support system can be incredibly valuable during times of transition, and if everyone is experiencing the same struggles, that might mean the new system/technology/operation is flawed and can, potentially, be changed.

Take care of yourself.

Change can be stressful, so it’s important to take care of yourself both physically and mentally. Take all the normal steps to look out for your wellbeing—get enough sleep, eat a healthy diet, and exercise regularly. You may also want to pause throughout the day to recharge and process what you’re going through. Journaling can also be a useful tool for processing new information.

As you navigate the ever-changing landscape of the modern workplace, remember that you are not alone. Change can be daunting, but staying agile is all about embracing the new, collaborating, and taking care of yourself. With the right mindset and tools, you can thrive and grow, no matter what changes come your way. So, keep an open mind, stay connected, and remember to take care of yourself. Here’s to a successful journey navigating change!

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS® DISCOVERY (AND DEEPER DISCOVERY) LICENSED PRACTITIONER, AND FOUNDER OF UXL. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. 
CHECK OUT MARGARET’S ONLINE LEADERSHIP COURSE. 

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Since the start of my career, women have made incredible strides in the workplace. They are CEOs, leaders, entrepreneurs, innovators. They have fought for greater recognition, higher pay, and better opportunities. But despite our achievements, we still have a long way to go to truly achieve gender equality in the working world.

Let’s talk about 4 workplace challenges that are unique to women and how to overcome them. This article is meant to both empower female workers and increase awareness for male employees so they can become better advocates and allies.

Being Heard

It’s great to have a place at the table, but it doesn’t do much good if your thoughts and ideas are never heard. Women often complain of being interrupted or talked over during meetings. In some cases, their ideas may be initially dismissed but later stolen by a male colleague. Stacey Vanek Smith, author of Machiavelli for Women, says, “Getting interrupted is a small thing, but it’s also a powerful symbol of status in a workplace. On a more practical note, being heard is key to everything. If nobody hears your ideas, how are you going to get those ideas off the ground?”

What to do?

I have found that one of the best ways to bounce back from an interruption is to react right away. If a colleague cuts you off, speak up and say something to the effect of, “Hold that thought, Mike. I’m eager to hear your ideas, but I wasn’t quite finished. As I was saying…”

This approach keeps the interaction positive while turning the attention back on you.

If the interruptions are consistent and it’s difficult to handle them on your own, consider enlisting the support of an ally. This person can interject on your behalf with something like, “Just a sec, Mike. I liked what Gloria was saying and I don’t think she was quite finished. Did you have something to add, Gloria?” Strength in numbers really does work.

Getting Passed Over for Promotion

Though the number of women in leadership roles has increased over the past few decades, they are still underrepresented. According to a 2022 McKinsey survey, for every 100 men promoted to a first-level management position, only 87 women are promoted. And the discrepancy is even worse as we climb the ranks. As of this year, only 10 percent of Fortune 500 CEOs are women…and that’s a new record high. Far too often, women are passed over for promotion because of unconscious bias or because they are not assertive enough in promoting themselves.

What to do?

If you feel you are being passed over for a promotion, take a hard look at your performance and track record. If you truly are excelling in your role, seek out feedback from your manager and ask what you need to do to make yourself a strong candidate for promotion. Be assertive in selling your accomplishments and the value you bring to the company.

It’s also important to have mentors and sponsors who can advocate on your behalf and provide guidance on career development. Seek out women in leadership positions and build these relationships.

Balancing Work and Family

Women often face the challenge of balancing work and family responsibilities. This can be especially difficult when there are no policies in place to support work-life balance. Women are often the primary caregivers for children and elderly relatives, and this can make it difficult to balance a demanding career with family responsibilities.

What to do?

One of the most important things you can do is communicate with your employer about your needs. Ask about flexible work arrangements such as part-time work, job sharing, or telecommuting. If these options are not available, consider negotiating a flexible schedule that allows you to adjust your hours or work from home when necessary.

It’s also helpful to build a support system outside of work that can help you manage family responsibilities. This can include family members, friends, or professional resources such as daycare providers.

Receiving Lower Pay

The gender pay gap has closed somewhat in recent years, but it still exists. The Department of Labor reports that women are paid 83.7 percent of what men are paid, and that figure is even worse for women of color. Even when a woman has the exact same job title and responsibilities as a male counterpart, she is often paid less. This can be frustrating and demotivating, but there are steps you can take to address this issue.

What to do?

If you suspect you are being paid less than your male counterparts, do some research to find out what others in your industry with similar experience and qualifications are being paid. Use this information to negotiate for a higher salary.

It’s also important to speak up about pay disparities and advocate for yourself and your colleagues. Don’t be afraid to have candid conversations with your employer or HR representative about this issue. Organizations that are committed to diversity, equity, and inclusion should be willing to address pay disparities and take steps to close the gender pay gap.

It’s important for women to be proactive in addressing the challenges they face. This includes being assertive in meetings, seeking out feedback and mentorship, communicating with employers about work-life balance, and advocating for fair pay. By taking these steps, women can work towards achieving greater equity and success in the workplace. Remember, progress takes time and effort, but it’s worth it—both for your wellbeing and to pave the way for future generations.

MARGARET SMITH IS A CAREER COACH, AUTHOR, INSIGHTS® DISCOVERY (AND DEEPER DISCOVERY) LICENSED PRACTITIONER, AND FOUNDER OF UXL. SHE HOSTS WORKSHOPS FOR PEOPLE WHO NEED CAREER OR PERSONAL GUIDANCE. 
CHECK OUT MARGARET’S ONLINE LEADERSHIP COURSE. 

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